What is the difference between ‘Groups’ and ‘Group Types’?

A Group could be different years, classes and clubs at your school such as Year 5, Maths or Netball Club.

All of your Groups need to be assigned to a Group Type and some Group Types are mandatory, such as Year and Reg Group.

A Group Type can be further defined by referring to it as a category. Please see below what each of the default Group Type can be used for:

Class Groups

You will only use this group type if your students are split into teaching groups. For example: Form, Maths, English etc. The students can be added to multiple class groups. Please note: We recommend you only use this Group Type if you are not using Parents Evening Manager. If you did, the parents evening data will overwrite the classes – adding only those that are listed within the data and delete any other class groups you have created.

Registration Groups

Once you have imported data into ParentMail, your registration groups will be created for you within this group type. Please note that a student can only belong to one registration group. Important: Every student is required to be assigned to a registration group.

Year Groups

Once you have imported data into ParentMail, your year groups will be created for you within this group type. Please note that a student can only belong to one year group. Important: Every student is required to be assigned to a year group.

Staff

This group type would be used for when you are creating a group which is relevant to your staff members such as teaching staff or external staff. You will need to manually add members to these groups.

Please note, teachers cannot be in Registration or Year groups. If you want to have teachers within the same groups as students, you will need to create a new group type.